Trips, mileage reimbursement and expense reports, with receipts and tax breakdowns. For you or your team, on Android, iPhone and web.
Essential €2.99 · Complete €5.99
14 days free, no payment card required.
Record trips on Android and iPhone or enter them manually. You control tracking. Choose days, hours and holiday pauses; Bluetooth vehicle pairing on Android. Maps, stops, address and distance corrections, trip merging and splitting. Trips to review, change history and rules for regular routes.
Keep your vehicles and calculation rules for your declared country together. Available national mileage schedules, fixed rates or custom tiers. Electric or other powertrains, fiscal horsepower and annual business mileage. Official starting location, opening business mileage and vehicle change history.
Simple expense entry, receipts kept together and VAT broken down by rate. Photos or JPG, PNG, HEIC and PDF imports; receipt annotations. Date, merchant, expense type, gross total and tax first; project, payment, meals, tips, service charges and currencies when needed. Complete and Team: merchant, date, amount and legible VAT recognition on our servers. All suggestions remain editable. Awaiting invoice, lost receipt or original XML/PDF: documents and follow-up stay attached to the same expense. Complete and Team: forward an email with an attached invoice to your @expense.rouliva.eu address. The expense is created and analysed automatically; a notification prompts you to review the amounts.
With Complete or Team, use matching appointment titles for your trips. Read-only connection, synchronization and disconnection in settings. Match by location, or optionally by time alone with a 30-minute tolerance, even without a location. Successive trips and a return after a stop are supported; titles remain editable.
Prepare the expense report, then email the accountant a PDF with receipts and, with Complete or Team depending on role, an accounting file compatible with FEC-style imports. Month, year or custom dates; the UK tax year is offered for the applicable declared status, with explicit dates. Pre-export checks, PDF, Excel, ZIP archive, history and email delivery. VAT breakdown and distinction between reimbursements and company-paid expenses. Complete and Team, depending on role: a .txt accounting file using an FEC-equivalent import structure for Pennylane, Sage, Cegid or ISACOMPTA. It is not the company’s complete statutory FEC file. For the accounting firm: clients finally send clean, structured data that is ready to review. Complete and Team: the administrator explicitly authorizes the firm through its connection link. The firm has read-only access to approved expense reports and receipts, with email, password and verification code sign-in.
With Team, organize access, expense reports and reimbursement tracking. Administrator, employee and company read-only roles; editing permissions. Expense policy: allowed categories, meal caps, receipts and approval decisions. Monthly submission, reminders, approval and expense-report consolidation. Record completed reimbursements and payment dates without initiating bank transfers.
With Complete or Team, keep personal trips and expenses in a private space. Professional and Personal tabs, with Professional selected by default. Classify each trip and expense; outward and return trips can be classified independently. Monthly or annual personal PDF and Excel expense reports: trips, distance and expenses, without company approval or accounting workflows. A tracking aid: Rouliva does not calculate your tax deduction.
Use Rouliva on Android, iPhone, desktop and mobile web, in French, English and Spanish. Account synchronization; previously loaded data and supported operations available offline. Receipt analysis, sign-in and payments require Internet; automatic tracking uses the Android or iPhone app, with the required permissions. Two-factor authentication, secure unlock on compatible devices, data export and account deletion. In-app help, FAQ and support conversations. Complete and Team: read-only company API with revocable keys.
Rouliva Complete and Rouliva Team include this option. Enable it in Settings, below Google Calendar: Trips, Expenses and Expense reports then offer Business and Personal tabs. It is not available in Essential.
Yes, with Complete or Team, after enabling email receipt in Rouliva. Forward the email with its attached PDF, JPG, PNG or WebP invoice to your personal @expense.rouliva.eu address. The expense is created automatically, and a notification after analysis invites you to review the information. Only one document is analysed per email, with PDF priority; other documents are listed.
On our own servers: the Rouliva recognition engine analyses receipts without sending them to a third-party AI provider. Internet is still required; processing does not happen directly on your phone.
No. A blurred photo, crumpled receipt or unusual layout may need correction. Check suggested fields, especially the total and each VAT amount. Manual entry remains available.
Yes, as well as JPG and PNG files, up to 12 MB. PDFs can contain up to 20 pages. The complete original PDF is retained as the receipt; you choose the page to analyse. All pages can be viewed and are included in PDF exports.
Yes. Choose the companies, period and content: everything, trips only or expenses only. PDF contains separate expense reports and Excel uses distinct sheets for each company and team member.
An expense can have several lines, each with a VAT rate and amount. The engine can suggest them when legible and consistent, and you can edit them. The breakdown is kept in expense reports.
No. All essential features remain available without AI.
No. Automatic trip detection and background GPS require the Android or iOS app and appropriate permissions. The website lets you view, enter and manage your data.
No. Administrators record an existing reimbursement and its date. This confirmation is for tracking purposes and does not initiate a bank transfer.